Volunteer

Interested in volunteering? Here’s what you need to know…

All,

First, thank-you so much for helping out at the Running the Distance, LLC race series!!! 

I will be updating names, duties and time slots for each of you as the race nears and emailing it out. Please adjust your schedules to what works for you and let me know so I can update the list. The races start early so the time slots are only mere suggestions!!! Each of you play a very, very important role in the success of the Running the Distance, LLC events. Please let me know what I can do to make things more enjoyable for each of you.

Please note you will receive a tech shirt, breakfast and all the goodies the runners have are yours also. Please let me know if you have food requests or other requests so we can take care of you!!!! We will provide tents, lights and heaters for the volunteers. Again, you matter to the event and its success. Thanks so much for your service.

We are still looking for additional volunteers, so if you know anyone that can help, please send them our way by emailing duurun@gmail.com

MANY THANKS!!!

Current volunteer opportunities

Packet Distribution:

  • Distribute bibs, bibs are in alphabetical order, ask for last name
  • Distribute shirt, shirt size is on bib and cannot be switched out until the last day of series
  • Send them to the chip table to get a chip that matches the bib number
  • When race starts make sure all shirts are organized by sized and packed in boxes and placed at the aid station

Aid Station:

  • Fill cups with water and Gatorade
  • Place ice and pickle juice in cups (about 5-10 at a time since these are not required as much)
  • Cut bananas
  • Place loose snacks (jelly beans, crackers, nuts, etc.) in small cups
  • Keep table stocked
  • Place ice in cups for sodas (some sodas may be in cans and others in 2 liter)
  • Empty trash cans (some are down the hill behind the port o let that you cannot see)
  • Keep the food and drink table clean and appetizing for the runners

Timing:

  • Write runners bib number and time down each lap
  • Record the time on the bib list
  • Count 4 laps for the half and 8 for the full (You do not mark the out and back)
  • Track when runners are finishing and make sure the finish time is accurately recorded

Finish line:

  • Call our runner numbers to the timers
  • Make sure winner of the half and full gets their trophy or winner medal
  • Distribute medals to finishers
  • Remove chip and place in basket
  • Organize chips by number back in bins as time allows
  • Keep area clear of trash

Miscellaneous:

  • Keep the food in the crockpots in the pavilion stirred, make sure the food is warming. Turn to warm once the food is warm
  • Keep aid station organized and begin packing items not needed about 5 hours into the race
  • Organize similar items in the same box. No liquids in boxes (pickles, cokes, etc.)
  • Keep food that is open together so it can go in a baggie and keep overnight or distribute last day
  • Keep all dirty serving dishes, knife, etc. together so I can wash each evening
  • Make sure pavilion is clean and organized so food can be easily packed at the end of the race
  • Dump coffee and coffee grinds toward end of the race or 5 hours into race